Job Description

Job Description

Job Description

The Accounts Payable/Accounts Receivable Manager supports the Finance department by performing accounting and reporting tasks, including processing and recording transactions, preparing reports and reconciliations, fielding communications with vendors, fact-checking, filing, and other duties, as needed.

Core Responsibilities

• Accounts Payable (AP) Duties:
  • Invoice Processing: Receive, review and verify invoices for accuracy and proper documentation before approval for payment.
  • Payment Processing: Ensure timely payment to vendors by processing invoices, generating checks, electronic payments, or other forms of payment.
  • Vendor Relations: Communicate with vendors to resolve discrepancies or payment issues.
  • Reconciliation: Reconcile vendor statements to accounts payable records, ensuring discrepancies are addressed promptly.
  • Record Keeping: Maintain accurate records of payments and invoices in accounting systems.
  • Expense Tracking: Ensure that all business expenses are properly coded and entered in the appropriate accounts.
• Accounts Receivable (AR) Duties:
  • Invoice Creation: Generate accurate invoices for clients based on goods/services provided and ensure they are sent out on time.
  • Payment Collection: Monitor accounts receivable aging reports, follow up on overdue accounts, and communicate with customers to resolve outstanding balances.
  • Record Transactions: Post all incoming payments (checks, credit card payments, wire transfers, etc.) to the appropriate accounts.
  • Account Reconciliation: Reconcile customer accounts and resolve any discrepancies or issues related to payment or billing.
  • Credit Management: Review customer credit terms and credit limits to minimize risk and avoid late payments.
  • Reporting: Prepare and maintain AR aging reports and provide management with updates on overdue accounts.
• General Responsibilities:
  • Provide support to the Accounting Department.
  • Perform basic office tasks, such as filing, data entry, answering phones, processing mail, etc.
  • Prepare financial reports and perform financial analysis to assist management with projects.
  • Assist with various departmental and organizational reports related to operations, billing, and other areas as needed.
  • Work with vendors, customers, and other internal departments to resolve discrepancies.

Minimum Requirements

• Bachelor's Degree in related field required (related work experience may be considered in lieu of a degree).
• Demonstrated experience in an AP and/or AR role for an organization with multiple locations is highly preferred.

Knowledge, Skills & Abilities

• Attention to detail and a commitment to work efficiently and accurately is required.
• Proficient with Microsoft Office or similar software, particularly Microsoft Excel or comparable.
• Proficient with Quickbooks.
• Proficient with Yardi Breeze Premier and Ottimate, or ability to quickly learn new software.
• Strong understanding of Accounting principles (GAAP, etc).
• Self-starter, proactive and diligent with follow-through on assignments.
• Demonstrated ability to consistently meet assigned deadlines.
• Highly organized. Ability to prioritize tasks, meet deadlines, and manage multiple accounts at once.
• Strong interpersonal and communication skills.
• Ability to work with a high degree of independence.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire

Consistent with applicable federal, state, and local law, all job offers are contingent on successful completion of a pr e-employment drug test as a condition of employment.

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